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Port Arrival Requirements

ISPS Pre-Arrival

The port requires the following vessels, required to comply with the International Ship and Port Facility Security (ISPS) Code, to submit a Pre-Arrival Form at least 24 hours prior to arrival:

  • Cargo vessels arriving from a non-UK port.
  • Cruise ships arriving from any port.
  • All tankers of over 3000 GT arriving from any port.


The following online and pdf forms are applicable:

  • Pre-Arrival Notification (PAN) pdf
  • Waste Notification Form pdf
  • Ballast Water Reporting Form pdf or online
  • Ballast Water Discharge Request Form pdf or online

Notification Prior to Entry Into Port

Notification Requirements

Under the Merchant Shipping (Traffic Monitoring and Reporting Requirements) vessels are equired to provide notification to their intended port of call at least 24 hours in advance. The requirement is applicable to all vessels of 300GT and over, with the following exceptions:

  • Fishing vessels
  • Traditional ships
  • Pleasure craft under 45 metres
  • Warships
  • Naval auxiliaries
  • Other ships operated or owned by the government of an EEA state which are used for non-commercial public service.

To facilitate this requirement, all affected vessels visiting Orkney are required to complete a report form, a sample of which can be found below. Masters and agents are advised that failure to complete the form at the appropriate time may result in the ship being delayed or denied access to the harbour authority areas and ports. Masters or agents of exempt vessels should forward evidence of their ships' status to the harbour authority operations room at least 24 hours prior to arrival.

  • Prior Notification Report Form pdf or online

Port Waste Reception requirements are described in detail here.

Ballast Water Management requirements are described in detail here.

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Orkney Islands Council, Marine Services, Harbour Authority Building, Scapa, Orkney, KW15 1SD